Before the meeting, ask everyone what would help them take part. Options may include an interpreter, short written notes, a video call or questions sent in advance.
Agree who will speak about each topic and make sure the participant has time to express their own view. Pause to check that decisions are understood before moving to the next item.
Ask for a short written summary with agreed actions and dates. If a point is wrong or unclear, ask for it to be corrected while it is still fresh.
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